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Portola Valley CAC reviews May 1 Creative Fair logistics; Stephen offers sound equipment and student support
Summary
Committee members confirmed a tentative May 1 Creative Fair date, discussed a $400 budget draw from CAC funds, volunteers and student help for setup, and the need to verify the reservation and town approvals for amplified sound.
The Portola Valley Cultural Arts Committee reviewed logistics for a Creative Fair tentatively scheduled for May 1. Stephen reported he has requested a reservation and urged committee members to confirm the reservation with town staff; he also offered his own sound equipment and said students from Woodside High School will assist with setup.
Committee members confirmed the event is funded from the CAC budget (committee members said the CAC has a $3,000 annual budget and that $400 was earmarked for the Creative Fair). Stephen said he plans to provide amplification and bands will perform; he told the committee he will ensure sound-system setup and timing. A member cautioned that town noise ordinances and evaluation of amplification must be observed; the chair offered to review applicable limits so the application is easier for town reviewers.
Why it matters: The Creative Fair is the committee’s largest near-term in-person event and requires coordination with town staff for reservations, sound limits, and facility use. Committee members asked for final confirmation from the town and to consolidate application responsibilities to reduce confusion.
Next steps: Stephen and the chair will follow up to confirm the reservation, finalize application details (including notation about amplification) and coordinate student volunteers for setup.
