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Trustees debate $4,900-per-village HR study to evaluate shared services
Summary
The board discussed a Matrix Consulting feasibility study to assess shared HR services for five villages; trustees questioned scope, timeline and whether the study would be cost-effective given grant offsets that reduce per-village cost to about $4,900.
Trustees reviewed a consultant proposal to study shared human-resources services across five villages and questioned whether the study’s cost and six-month timeline are appropriate.
Staff explained the purpose: the consultant would assess existing HR functions, staffing, and policies in each municipality, identify opportunities and challenges for shared delivery, and recommend an implementation roadmap including governance and staffing. The consultant price was described in the workshop draft as $5,000 per village, and staff clarified the figure would be $4,900 per village after applying a $25,000 grant offset; a $75,000 total study cost was referenced.
Some trustees said the proposed timeline and price felt excessive and argued parts of the study could be done in-house by managers and staff. Others countered that five grand per village is a reasonable trade-off given staff time that would otherwise be spent doing the same assessments and given the work required to coordinate among multiple municipalities.
Rob Baron explained the operational burden that small villages face handling recruitment, onboarding and labor-law compliance, and said an outside expert could provide guidance on establishing a shared HR service. Trustees asked staff to provide clearer scope-of-work details and to aim for a shorter timeline if possible before the board votes on the item at the formal agenda.
