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Nevada City authorizes up to $400,000 annual lease for fleet modernization with Enterprise
Summary
The council approved a master equity lease agreement with Enterprise Fleet Management and authorized up to $400,000 in annual leasing/purchase orders to modernize a 28-vehicle municipal fleet, with an initial replacement of 10 vehicles and expected maintenance and safety benefits.
Nevada City Council voted Jan. 28 to authorize a master equity lease agreement with Enterprise Fleet Management to modernize the city’s vehicle fleet. The resolution authorizes the city manager to execute the agreement and to execute purchase orders for up to $400,000 in annual leasing costs.
Chief Foss introduced the item and described a fleet evaluation that recommended turning over the oldest vehicles quickly to recover equity and reduce maintenance and fuel costs. "One day I decided to borrow a vehicle from public works and we had an emergency where we had to save a family from a skunk," Chief Foss said, illustrating operational constraints with older vehicles.
Enterprise representatives said Nevada City’s fleet totals 28 vehicles across 14 vehicle types, and the first year of the proposed five‑year replacement plan would replace 10 vehicles (six public-works, three police, one water/wastewater). Enterprise projected lowering the average fleet age from roughly 9–10 years to about five years, reducing maintenance costs and improving safety features (noting several vehicles predate anti-lock brakes, electronic stability control and backup cameras).
Presenters outlined projected fiscal effects: initial-year vehicle returns and salvage were estimated to free about $35,000 in capital in the first year, and a 10‑year analysis showed an approximate $200,000 reduction in lifecycle costs versus the status quo. The city asked for flexibility to authorize up to $400,000 at the city manager’s discretion for the program’s first year and to continue as needed under a 10‑year agreement that can be exited by stopping future purchases.
Council members asked about electrification and upfitting. Enterprise said hybrids would be prioritized where feasible and that partnerships (including ChargePoint) are available to plan charging infrastructure; upfitting for emergency equipment (light bars, mounts, plows) would be included prior to delivery, while maintenance would continue to be tracked by the city.
Council moved and adopted the resolution to authorize the agreement and $400,000 annual leasing/purchase authority. Council members voting "yes" were Gary Peterson, Daniela Fernandez and Mayor Klein.
Staff will finalize contract documents and return with implementation details and budget updates as the program proceeds.
