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Council accepts Zone 4 street-improvement project but agrees to review inspector performance after resident complaints
Summary
The council approved change orders and accepted the 2022–23 Zone 4/ Skyline Drive street-improvement project as complete, while several council members and residents raised concerns about missed noncompliance (BMS striping) and asked staff to agendaize an inspection-performance review.
The council voted April 14 to accept the 2022–23 Zone 4 / Skyline Drive street-improvement project as complete and to approve two change orders related to restriping and bid-quantity adjustments.
Project background: The city awarded the contract in August 2024 to Onyx Paving, construction ran from October to late March, and staff reported two change orders (striping modifications and bid-quantity adjustments) within the contingency limits. The staff report listed an original contract amount of roughly $1,369,000 and cited bid adjustments and credits that bring the project within contingency.
Concerns raised: Resident Stephen/Steven Black and a roads-committee member provided photos and alleged the contractor did not fully comply with contract specifications, pointing to missing or nonconforming BMS and other items. Councilmembers expressed concern that the city’s inspector did not catch the discrepancies in real time and requested an agenda item for May to review inspector performance and whether inspection and construction-management duties should be separated or better defined.
Council action and rationale: Council approved the change orders and accepted the project as complete on a recorded vote, but asked staff to report back with additional information about why inspection gaps occurred and any credits negotiated with the contractor. Council discussed that recording a Notice of Completion sets statutory timelines for claims and retention, so acceptance does not foreclose follow-up to recover credits or require corrective work if the city pursues it.
Quotation: In debate, a councilmember urged follow-up, saying the issue "falls to us then to probably agendaize a discussion about why our...inspectors missed non-compliance with the existing plans." The council directed staff to bring a report on inspection performance at a future meeting.
Next steps: Staff will provide documentation of the inspections, any negotiated credits for nonconforming work and a staff report for a May meeting to determine whether additional remedies or procedural changes are warranted.
