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Single-audit flags subgrant administration; commissioners ask auditors to present
Summary
Staff reported one finding in the FY23 single audit concerning administration of federal transit subgrants and several carry-forward findings; commissioners agreed to request an auditor briefing to explain current status and remediation plans.
During the meeting staff presented the FY23 single audit and told commissioners the city expended about $9.2 million in federal grant funds in that year, including ARPA and federal transit awards. Staff said auditors identified one finding tied to administration of the federal transit cluster subgrants and that prior-year findings (FY20–22) remain on the schedule as carry-forwards.
"There was 1 finding for fiscal year 23 related to the federal transit cluster funds, where, the auditors found that we need to do more, towards our administration of our sub grantees," the staff member said.
Commissioners asked whether the memorandum of internal control and other auditor communications were available and whether there were any new material weaknesses in the financial statements; staff confirmed there were a few additional comments and that work is in progress to correct the single-audit finding. Staff estimated the FY24 audit would be completed by the end of summer and said the administration is revising schedules for subsequent reports.
Several commissioners urged that the auditors meet directly with elected officials and the commission so that councilors and commissioners could hear the auditors’ assessments and ask questions about remediation. After discussion the commission moved to request a presentation by the auditors (timing contingent on auditor availability and the issuance of the FY24 audit), and members discussed forming an audit subcommittee to prepare questions and do a deeper review.
Why it matters: independent-audit findings about internal controls and subrecipient administration bear on the city’s stewardship of federal funds and can affect future grant eligibility and oversight requirements. Commissioners said a direct conversation with auditors would provide clarity about what has been corrected and what remains to be done.
Next steps: staff will coordinate with the auditors to schedule a briefing for the commission (targeting the fall/September timeframe discussed) and will provide the memorandum of internal control and related documents when available.
