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Pleasantville board reviews facilities projects and new technology contracts; community questions data privacy and fees
Summary
Board members reviewed engineering and HVAC designs for Leeds Avenue, a sewer relocation for the Decatur Avenue SDA school, facility rental fee questions for the Pleasantville Rec Center, and three technology motions including a POTS-line audit, Microsoft licensing renewal, and a proposed switch to Securly for student internet monitoring (privacy terms requested).
At the May 5 meeting the Pleasantville Board of Education reviewed multiple facilities and technology agenda items ranging from engineering design services to software contracts, and board members asked for clarifications on timelines, warranties and data privacy.
Facilities staff presented two engineering proposals from Remington & Vernicht: $66,000 for design of a parking lot at 16 West Leeds Avenue and $79,950 in preliminary engineering design for heat-pump replacement at the high school and middle school. The projects are intended to be specified and bid for summer work to limit classroom disruption.
Facilities staff said many classroom unit ventilators are about 28 years old and that replacement parts are obsolete. "You're getting this far because 20 years prior, nobody did anything to them," the facilities foreman said, recommending phased replacement and routine maintenance reporting.
Staff also described a required sewer relocation tied to the State Development Authority (SDA) Decatur Avenue school project; the district must coordinate with city engineers and city council approvals to keep the planned 2028 opening on schedule.
Board members raised several facilities-related questions: whether North Main's roof and leaks were addressed (staff said major work was completed last year), if quarterly maintenance reports could be provided (staff said yes), and whether a memorandum of agreement with the city affects fee waivers for community organizations using district facilities.
On facility rentals, staff presented a Phoenix Track Club meet request with total event costs of $10,983 and a district cost share of $8,343.50 (security, AV tech and grounds). Board members asked staff to verify the event's participant mix and insurance coverage and to check any existing MOA/MOU with the city before approving fee waivers.
Technology requests included a $3,000 audit to identify unused POTS (plain-old-telephone-service) lines and potential vendor savings, a Microsoft licensing renewal quoted at $20,812.93 per year under a three-year pricing agreement, and a roughly $26,064 proposal to consolidate filtering, hall-pass and visitor-screening software under a single vendor (Securly) to replace GoGuardian and related tools.
IT staff said the POTS audit could produce near-term monthly savings and that Securly's privacy policy does not sell data to third parties; several board members asked staff to confirm terms and conditions for Securly and for other parent-facing platforms such as ClassDojo.
"We will get you the quarterly maintenance reports and copies of the contracts," facilities and IT staff said in response to requests. Board members asked staff to return with documents and clarifications at the next meeting.
Ending: Staff will provide requested warranties, committee attachments, contract terms (including privacy policies) and MOA/MOU text for board review at the next meeting.
