Veterans Affairs Committee approves event equipment, reallocates $500 for Memorial Day and moves meeting to June 11

The Veterans Affairs Committee (Miami Lakes) on the meeting record approved a package of event requests and made small budget reallocations to support the town’s upcoming Memorial Day ceremony.

Chair (speaker 1) moved that the committee request six rectangular tables, 100 chairs, a taps player, a national-anthem singer and a small public-address system for the Memorial Day event; the motion was seconded by Major James and members approved the request by voice vote. "I make a motion that, for our request, we ask for 6 rectangle tables, 100 chairs, the Taps player, the national anthem singer, and a small PA system," the chair said before the voice vote.

The committee also voted to move $500 from the care-package drive line item into the Memorial Day event line. Chair presented the budget worksheet and noted that the care-package line (line 7) currently held $500; the motion to transfer that amount to the Memorial Day line (line 10) was seconded and approved by voice vote.

Members reviewed the committee’s budget more broadly and flagged legacy line items that may no longer match current activity (Veterans Day and Patriot’s Day entries). Staff (speaker 2) explained the worksheet will be reviewed at the council-level special call and that the committee should list each proposed event, estimated attendance and sponsorship dollars when it submits the revised budget.

The committee approved adding a veterans-shirt line item recorded in the transcript as "2 50"; the source language is unclear on the exact dollar amount. Chair moved the line-item addition and Major James seconded; members voiced approval.

Separately, the committee discussed fundraising approaches and partnerships, including working with the American Legion to manage receipts and to run larger fundraisers such as a golf event. Members cautioned that some fundraising proposals would require upfront seed money and additional planning.

Staff told the group a special-call budget meeting was scheduled for June 4; members voted to move their next meeting to June 11 at 6:30 p.m. so they could attend the special call. The motion to change the meeting date was seconded and approved.

The committee closed with assignments to circulate the updated budget spreadsheet and follow up on performer contacts, W-9s and printable flyers. The meeting adjourned after a final motion to close the session.

What’s next: the committee will send a revised budget worksheet for the special-call meeting and follow up on confirmed performers and event logistics.