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Lancaster County delays approval of engineer travel reimbursements after staff review
Summary
The Board directed county staff to correct documentation and reimbursement calculations after the County Engineer’s office identified duplicate and miscalculated travel reimbursements; the claim was tabled for resubmission with corrected amounts.
Accountant Erika Pecina and County Engineer Pam Dingman presented a claim review to the Board after staff discovered delayed reimbursements and a duplicate payment involving conference travel. Pecina said the review covered employee travel reimbursements across two fiscal years and revealed a previously paid reimbursement for a conference the employee had not attended and a separate unpaid claim from an earlier year. Dingman attributed the delays to staffing transitions within the department’s accounting functions and said additional procedures have been implemented to prevent future errors.
Budget staff noted that meal reimbursements had been incorrectly calculated and that the claim needed correction to comply with county policy. The Board determined the claim was not ready for approval and directed staff to correct the reimbursement amounts and documentation; the item will return to the Board after revisions.
Ending: The Board did not approve the claim pending corrected documentation and instructed staff to resubmit the item when the records and calculations comply with county policy.
