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Commissioners pause $16,644 EMS striker maintenance agreement, request details on coverage and expenses
Summary
A $16,644 preventative maintenance agreement for EMS Striker equipment was debated and tabled while commissioners requested an itemized list of covered equipment, prior-year costs and whether electronics/parts are included; staff later proposed a $6,000 alternative for basic preventative checks.
The Williams County Board of Commissioners paused consideration of a proposed preventative maintenance agreement for EMS Striker equipment after Commissioners questioned what the contract would cover and whether the county had previously contracted for such services.
Clerk (speaker 2) presented Resolution 206 to enter a preventative maintenance agreement not to exceed $16,644.21 with a term through 2026. Commissioners asked for an itemized listing of the nine items on the agreement's first page and for historical servicing costs. "I'm just curious as to what our expenses have been the last maybe the last 3 years that we spent... if we had a service agreement in the past," one commissioner said.
Several commissioners pushed back on paying for parts or electronics under a preventative maintenance contract, asking whether batteries and major repairs would be excluded. Commissioner (speaker 3) said, "I don't like spending $16,000 on something that feels like it's almost nothing," and suggested tabling until the EMS subcommittee or staff provided clearer scope and cost comparisons.
At a later point in the meeting staff reported they had identified a $6,000 maintenance agreement that would cover routine inspections and checks but would not cover parts or significant repairs. Staff explained the $6,000 option "touches it, looks at it, checks bearings, greases things" and provides routine functional checks but would not automatically cover electronics replacement or large repairs.
The board placed Striker maintenance on hold pending the EMS meeting review and requested staff supply an itemized scope, prior-year expense history and a clear statement of what the maintenance fee does and does not cover before any contract is approved.
Next steps: staff to provide detailed scope and historical cost data to the EMS meeting and to return with a recommendation.
