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Mesa County Public Health approves budget amendment; staff report Workday cleanup and possible audit
Summary
The board approved a supplemental budget amendment reflecting new grant revenues and adjustments, heard updates on Workday grant/invoice discrepancies and a possible future audit, and received a briefing on an agency daily management system and staffing changes.
At its March 10 meeting the Mesa County Board of Public Health approved a supplemental budget amendment and heard staff presentations on financial reconciliation, a new daily management system and staffing updates.
S9 (Health Promotion Division Director) summarized the supplemental: additional non-payroll grant funding from "United" (cited as $16,800) and non-payroll adjustments to the CSBG grant (about $3,400) were added; staff said they had removed an EPIC grant they had budgeted but did not receive. S9 told the board that "overall, an increased revenue of 114, and expenditure increase of 20,000" had been included in the revision to the county budget packet. S3 moved to approve the supplemental budget amendment and the board approved it by voice vote.
Finance staff (S9) also reported a Workday cleanup: roughly 70 grants showed some errors; 85 invoices needed correction (characterized as about 15% of a subset), Workday-reported revenue differences totaling approximately $5,500, and non-public grants showing a $41,000 shortfall. S9 said the projected 2025 fund balance landed near $1,400,000 but that numbers still required verification as final adjustments were made. Board members asked for additional review, and S3 proposed a March work session to discuss the finances and whether an audit would be advisable after the cleanup.
Separately, S4 (Interim director) described a new daily management "huddle" system designed to improve situational awareness and rapid escalation of operational problems. The system uses tiered daily check-ins and a virtual huddle board (Google Sheets) where divisions report status as "red" (needs escalation) or "green" (operational). S4 said the system aims to identify staffing, equipment, scheduling and funding "defects" quickly and noted plans to roll out tier 1 huddles to frontline teams.
S4 also announced several staffing developments: a new fiscal manager started the prior day, an offer had been made for a clinic provider to begin in June, the medical director position will be vacated on retirement and recruitment is underway, and multiple other positions are being posted or filled.
Board members thanked staff for the financial work and encouraged continued reconciliation; S3 requested a follow-up work session to review outstanding items and consider audit options to strengthen confidence in statements.
