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Committee hears bond-audit closures, procurement timeline and land-use milestones for Cleveland and Jefferson projects
Summary
TJ Hopkins reported multiple bond-audit recommendations from the 2017 and 2020 programs have been closed with new templates, eBuilder processes and safety reporting; staff said the owner-provided services procurement will go before the board March 31 and highlighted conditional-use, historic-review and building-permit milestones for Cleveland and Jefferson.
The facilities committee reviewed bond-audit follow-ups, procurement schedule updates and recent land-use milestones during its March 17 meeting.
Bond-audit status: TJ Hopkins, senior director of the bond program, reviewed outstanding audit recommendations from the 2017 and 2020 bond cycles (post-project evaluation templates for CMGC delivery, documentation of GMP timing for the Bond Accountability Committee, eBuilder closeout procedures, and contractor safety reporting). Hopkins said RISE has gathered comparable post-project evaluations, developed a template, and submitted responses to the program auditor; he also said safety-reporting fields have been added to eBuilder and that contractor-reporting requirements were updated. "We've submitted that tracking list to them and we've gotten no further comments from them to date as of this meeting," Hopkins said.
Procurement: Staff reported the first phase of owner-provided, not-to-exceed contracts will go before the board on March 31, ahead of the originally anticipated schedule.
Land-use and permitting milestones: The RISE team said Cleveland High School completed a conditional-use hearing on March 4 and staff anticipate a conditional-use permit in May; Jefferson High School received historic-resource-review approval on March 4 (described in the meeting as a multi-year effort) and the team identified the building permit milestone as the next major step. For West Silvin, staff said prior design work from 2020 may be usable for planning, but land-use approvals have expired and the formal land-use process must be reinitiated.
What the committee will see next: Staff said they will continue to present standardized reports to the board, the Facilities Improvement and Oversight Committee and the Bond Accountability Committee; they also agreed to provide the board and committee with requested templates and documentation referenced in the audit responses.
No formal board action was taken in committee; these items were informational and intended to document progress toward closing prior audit recommendations and advancing procurement and land-use milestones.
