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Finance staff proposes county vendor registry to connect local businesses to projects
Summary
Meigs County finance staff proposed creating an in-house vendor registry or website form to help local businesses learn about county projects and to centralize contact and insurance/W-9 documentation.
Finance staff told the Meigs County Finance Committee that the county lacks a consolidated vendor list and that the office increasingly receives inquiries from suppliers seeking work on everything from construction to supplies. Staff said a third-party vendor registry service used historically now charges several thousand dollars annually, which the county cannot justify for infrequent solicitations.
Staff proposed compiling an in-house registry, organized by specialization (for example, plumbing or electrical), and suggested a simple website form where vendors could upload W-9s and proof of insurance. Committee members supported the idea and discussed having staff compile categories and local contacts; staff said implementing the registry will require staff time and may be slower during the approaching busy budget season.
The finance office will draft a recommended vendor-registration format, reach out to local businesses, and return with a template and implementation plan; committee members encouraged prioritizing local businesses when feasible. The proposal was discussed during old business and no formal vote was required.
