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Mesa seeks $1.2M asset‑management system to inventory 300+ buildings and tackle deferred maintenance
Summary
Staff proposed a $1.2 million program to assess and catalogue more than 300 buildings and asset inventories (roughly 5 million sq ft) and implement an asset‑management and capital‑planning software system to reduce deferred maintenance and enable condition‑based planning.
City staff described a multi‑department asset management and capital planning proposal that pairs a field assessment of thousands of assets with a software platform to track condition, maintenance needs and lifecycle costs across parks, recreation and community facilities.
Tony Millie, director of facility management, told council the work covers more than 300 buildings and roughly 5 million square feet of owned space. "Spreadsheets," he said when asked what the city is using now; staff characterized the new system as a substantial upgrade that will let the city quantify deferred maintenance, sequence work and plan capital investments more efficiently.
City leadership framed the project as a tool to reduce long‑term costs by addressing backlog maintenance and moving from breakdown maintenance to proactive, condition‑based programs. The city manager said getting on top of deferred maintenance is a priority and described the investment as necessary to achieve future savings.
Staff recommended providing a full presentation and schedule for a follow‑up meeting rather than covering the entire procurement in the study session; the item will return with more detailed materials and an implementation plan.
