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District outlines FICMAT response: streamlined hiring, volunteer system and requisition fixes
Summary
Following a FICMAT review, Poway Unified staff reported progress on operational fixes including a streamlined P43 hiring requisition, a new Ficotta volunteer-management system, and cross-functional HR collaboration aimed at improving hiring timelines and customer service.
District leaders presented an update on work responding to a Fiscal Crisis & Management Assistance Team (FICMAT) review. The FICMAT report identified process gaps and inefficiencies across personnel and business support services; staff described actions taken and next steps.
Key steps presented included weekly cross-department work on the P43 hiring requisition to remove redundant approval steps and shorten time-to-hire; a new Ficotta guest/volunteer-management system deployed at all sites to simplify volunteer clearance and sign-in; creation of recurring director-level meetings to improve communication across personnel support and personnel commission teams; and identification of software/ system changes to align process with technology.
Personnel leaders said early results include fewer vacancies and faster on-boarding where initial changes were implemented, and they expect additional gains as the revised P43 workflow and software options are rolled out. Trustees praised the cross-functional approach and asked for ongoing progress reports.
