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EIC plans picnic outreach, Our Town submissions and considers Living Electric fair participation
Summary
Committee members discussed outreach plans for a June picnic and whether to staff a table at the Living Electric fair in Los Altos on May 3; staff offered a weekly newsletter slot and the town set up an Our Town submission email for articles.
The committee spent substantial time on outreach planning: organizing the June 2 town picnic, coordinating 'Our Town' article submissions, and debating participation in the Living Electric fair in downtown Los Altos on May 3.
The committee agreed to use the town’s new Our Town process (a two‑year contract with an outside vendor) and to route article submissions to the town email set up for the publication. Committee members suggested limiting technical content at the picnic in favor of interactive engagement — ice cream and hands‑on displays were proposed to draw families — and discussed hiring banners or using inexpensive PowerPoint-printed posters for visibility.
Staff (management analyst, speaker 10) offered to provide space in the town’s weekly newsletter for biweekly or monthly blurbs and proposed tracking clicks and engagement to test which messages work best. The outreach subcommittee divided tasks: one member will work with Acterra on an event, another will prepare Our Town copy, and Johan will coordinate the newsletter content.
Members debated the cost and level of participation for the Living Electric fair: a free table is available (no tent), while street banners could cost $200–$700. Several members recommended a modest presence this year (drop off brochures or a vehicle display) and reconsider full participation next year if volunteer capacity is limited.
What’s next: The committee asked staff to check banner costs and to discuss picnic logistics and volunteer sign‑up at the next meeting.
