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Committee finalizes volunteer plan and picnic layout; Pathways Run registration and t-shirt distribution set
Summary
The committee approved volunteer roles for registration and setup, finalized food-line routing to run parallel to committee tables, confirmed t-shirt distribution the day before at town hall, and assigned staff to follow up on committee tables and mailers.
The committee confirmed volunteer duties and event logistics for the upcoming town picnic and the Pathways Run. The organizer reported volunteer sign-ups and staffing needs: volunteers will handle registration (starting roughly one hour before the run) and t-shirt distribution will occur the Friday before at town hall.
"I have a bunch of volunteers who signed up," the organizer said, and committee members volunteered for registration and early setup. Committee members agreed volunteers should be assigned by staff based on online sign-up choices, and that registration should start around 8 a.m. on race day.
On picnic layout, the committee agreed to route the food line parallel to the committee tables so residents can visit tables while waiting. Members emphasized maintaining handicap access and a clear unloading zone for fire trucks near the booths; staff were asked to confirm exact locations and provide a revised map to committees and vendors.
Communications and print materials were also scheduled: the final flyer/mailers should go out immediately (the committee noted a near-term deadline), and the committee will use a coated finish for durability. Staff will send updated materials and a volunteer assignment list by email prior to the picnic.
Next steps: staff to distribute finalized volunteer roles and updated picnic map; youth commissions and volunteers to handle shirt distribution and registration on assigned days.
