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University Park approves bills payable but pulls youth baseball reimbursements for review
Summary
Trustees approved the board’s bills payable (about $732,934.37) with several checks removed for follow-up, including a $5,240.79 reimbursement to the University Park Youth Baseball organization and an older cashier's check referenced in the packet; trustees asked staff for receipt clarifications and will investigate before releasing funds.
The Village of University Park voted to approve most items on its bills-payable list but removed several checks for further review after trustees raised questions about invoices and receipts. The packet the board reviewed listed total operating disbursements of approximately $732,934.37 for the period cited in the report.
Trustees questioned a $5,240.79 reimbursement billed to University Park Youth Baseball and a separate cashier’s-check payment of about $7,000 referenced in the supporting materials. Board members noted the village’s standard reimbursement cap for youth organizations is $6,000 and requested clarification about whether receipts supported the amounts submitted; one trustee observed a receipt in the packet with the payee name partially whited out and asked staff to obtain the original documentation before releasing funds.
Village staff explained some submissions dated back to 2022–2023 and were held while the baseball organization’s litigation was resolved; trustees said that historical context did not eliminate the need for transparent receipts and clear documentation of services rendered in University Park (practice fields, registration, uniforms, umpire fees, etc.). The board directed staff to pull the checks in question, notify the submitting organization that additional details are required, and report back with a reconciliation.
On other items, trustees asked for follow-up documentation on several contracted services (a $9,250 professional-services line identified as on-call work, lease charges for the golf course and other line items) and asked staff to separate recurring lease amounts from one-time repair or service charges when possible.
What’s next: The clerk and finance staff will reach out to the youth-organization leadership for original receipts and will return to the board with reconciled documentation. The remainder of the bills payable was approved by roll call with some trustees abstaining on specific items that were pulled for review.
