County manager outlines new ERP financial system and tighter requisition controls

Mr. Dunbar, the county manager, told the Dunn County Board of Supervisors that the county has spent the past weeks implementing a new enterprise resource planning system for finance and time-and-attendance. He said staff have created 314 receipt-item mappings, trained over 100 employees on entering counter receipts, and entered 958 invoices since implementation, 52 of which were over the $5,000 threshold.

The manager explained the operational change: going forward, purchases over $5,000 will generally require a requisition tied to a purchase order and an encumbrance in the system, with limited exceptions for utilities and existing contracts. "Anything over $5,000 will need to be connected to a requisition," he said, noting the county plans to make that requirement effective April 15.

He described accounts-receivable work (43 invoices created representing about $500,000, largely for highway department billings), payroll transition and employee self-service rollout, and a dashboard widget showing the general fund (about $30 million of a $122 million budget) for quick, daily visibility. Mr. Dunbar said these tools are intended to increase accountability and reduce manual work previously done in spreadsheets.

Board members had no further questions at the meeting; Mr. Dunbar said staff will return with policy changes to the board if new ordinance or policy updates become necessary.

The report did not request immediate board action but signaled an operational change that will affect purchasing and invoice workflows across county departments.