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Committee hears work‑plan updates; staff to pursue emergency-manager hire and communications projects
Summary
The committee reviewed staff’s work-plan items: hiring a full‑time emergency manager (exploring a shared role with Los Altos), repeater and radio-room upgrades, mass-notification improvements and county collaborations on hazard mitigation and fuel‑reduction projects on I‑280.
Cody (city staff) reviewed the committee’s adopted goals and described how items were categorized for the council work plan: items assigned to the EPRC, items left to town staff to complete, and items requiring a staff handoff or future budget request. He said a full-time emergency manager position is being pursued and that staff will explore whether that role could be shared with neighboring Los Altos; the council asked staff to investigate funding and structure.
Cody outlined communications and infrastructure handoffs, including completing Heritage House radio room upgrades, updates to the town repeater and EOC radio equipment, and ongoing conversations about terminating fiber to the ARC versus the Admin Building. Committee members flagged a county management-audit restriction that has limited tree removal greater than 8-inch DBH for certain county projects and discussed coordination required with PG&E and Caltrans for shaded-fuel-break work along Interstate 280.
Victoria (Emergency Manager) reported on EM projects: a letter of intent to Santa Clara County OEM for a multi‑jurisdiction hazard mitigation plan, Alert/SEc/Nixle testing and next-phase HIZ training (Paige Russell to lead an educational training), plus outreach plans to broaden participation in home-ignition-zone assessments. Denise (fire district) added detail on the 280 cloverleaf/IFHR program and explained current limits on tree removal due to a prior management audit; she noted the district is advocating to raise or remove the eight‑inch DBH limit.
Subcommittees reported on mass-notification enrollment (roughly 2,381 web-enrolled, with an estimated duplication rate) and a sound-survey RFQ that returned two vendor proposals; the subcommittee expects to evaluate references and return a recommendation. The committee asked staff to return with more precise costs and to coordinate timing and outreach for large projects.
The meeting closed with staff and leads assigned action items, including the ordinance review work tied to wildfire policy and follow-ups on communications and the emergency‑manager job structure.
