Alfalfa County approves handbook, drug policy and accounting corrections; staff directed to fix blanket receiving reports

County commissioners approved routine administrative items and instructed staff on procurement and accounting cleanups during their meeting.

The County Clerk reported that the handbook, the drug policy and a new safety item had been completed and that the commission had approved them. Staff also said they are returning multiple blanket receiving reports because those forms were not completed by the required date; vendors are being asked to resubmit correct receiving reports.

Separately, a commissioner noted a purchase order originally coded to travel should be removed from that account and reclassified into the appropriate materials/account code; staff agreed to move the charge and double-check PO and purchase documentation. County staff said they expect fee-card transactions to clear before the 25th and plan to cancel a check that had been prepared but not mailed.

Why it matters: These administrative approvals and accounting corrections affect how the county documents policy compliance and where expenses are posted in the budget. Accuracy in receiving reports and PO coding helps ensure financial transparency and correct accounting.

What happens next: Staff will reconcile transactions, correct blanket receiving submissions with vendors, and update purchase order coding; the commission will receive follow-up confirmation in subsequent meetings if needed.