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City clerk outlines FOIA workload and updates to public‑records policy
Summary
City clerk Brian Crrop told the Davenport City Council the updated public‑records policy (Administrative Policy 5.1) clarifies request methods, fee/deposit rules, a 30‑minute no‑charge threshold per department, two‑year portal retention, and a requirement to provide an estimate for large requests after staff review.
City clerk Brian Crrop briefed the Davenport City Council on March 25 about Iowa open‑records law (Chapter 22) and recent updates to the city’s public‑records procedures.
Crrop said the city receives routine requests (building permits, certificates of occupancy) and increasingly “resource‑demanding” searches. He cited two examples where searches returned thousands of items: “one email search resulted in 4,000 emails” and another request for an elected official’s communications returned “about 80,300 emails,” forcing staff to review each record for exemptions before release. He emphasized that many records are already published on the city website and that personal data and attorney‑client…
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