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Committee recommends restroom building purchase for Stones Landing project; staff notes sole‑source selection
Summary
The committee voted March 16 to recommend authorizing purchase of a prefabricated restroom building kit for the Stones Landing Improvement Project, citing predictability, weatherproofing and anti-graffiti features; staff identified a 5% sole-source discount but the transcript’s cost figure is unclear. The item was forwarded to the April 6 board.
The Public Improvement and Safety Committee recommended March 16 that the village board authorize purchase of a prefabricated restroom building kit for the Stones Landing Improvement Project.
Izzy, a village staff member, told the committee that the board previously approved the Stones Landing improvement project, which is scheduled for construction this summer, and that the designer recommended buying a restroom building kit so the contractor can assemble a consistent, weatherproof structure on site. "By choosing this kit, the village has more predictability when it comes to product delivery and we were able to select the design based on specific needs, location and use," Izzy said. Staff described anti‑graffiti interior and exterior finishes and fixtures selected for ease of cleaning and repair.
The transcript records a cost figure transcribed as "119,74" and states the village was given a 5% discount for using the identified sole‑source provider; the committee record does not clearly state the intended currency formatting or the final contract amount. The staff presentation also noted that a two‑majority approval is required to award a purchase over $25,000 without advertising.
Mr. James asked how the structure will perform in the flood plain; staff responded that elevation, grading and the structure's construction were designed to avoid flood issues. "It's not a flow through bathroom...the structure construction itself shouldn't be a problem if the area sustains a flood," staff said.
Mr. Nelson moved to approve the authorization; Mr. James seconded. The committee approved the motion by voice vote. The committee forwarded resolution 23R26 to the April 6 village board meeting with a positive recommendation.
The committee transcript contains inconsistent transcriptions of the vendor name (appears as "Rome Tech" and later as "rotech"); the committee packet or the April 6 board materials should be consulted for the vendor legal name, exact price, and any required procurement justification for sole‑source selection.
