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Commission adopts cash-rounding policy as penny circulation declines

Truth or Consequences City Commission · January 28, 2026
AI-Generated Content: All content on this page was generated by AI to highlight key points from the meeting. For complete details and context, we recommend watching the full video. so we can fix them.

Summary

Faced with reduced penny availability, the commission unanimously approved a cash-transaction rounding policy allowing minor rounding on cash payments while requiring exact amounts for non-cash payments and recordkeeping for audit purposes.

Staff presented a proposed cash-transaction rounding policy in response to declining availability of pennies. The resolution clarifies that when pennies are unavailable, the city may round cash transactions up or down for the final cent(s); non-cash transactions (credit/debit/check) would be processed at the exact amount. Staff said the policy requires recordkeeping of rounding adjustments so the city can report them to auditors.

Commissioners discussed practical scenarios (including children paying with coin rolls) and noted the policy is intended to be neutral over time, with rounding expected to balance out. A motion to approve the resolution was made, seconded and carried unanimously.

Next steps: staff will implement the rounding procedures and maintain records for audit reporting.

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