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Vandalia City Council approves $5.4 million capital appropriations, awards asphalt and renovation contracts
Summary
At its March 16 meeting, the Vandalia City Council approved multiple resolutions and emergency ordinances including a $5.4 million-per-fund appropriation for a new public works facility, awarded an asphalt supply contract and authorized a Fire Station 2 kitchen renovation. All listed motions passed by recorded roll call votes.
Vandalia — The Vandalia City Council on March 16 approved a package of procurement awards and emergency appropriations that city officials said will fund repairs, capital projects and daily operations for 2026.
City Manager Mr. Alouse told the council that bids for the 2026 asphaltic concrete purchase were opened Feb. 24 and that Valley Asphalt Corporation was the lowest responsive bidder at "$82 per ton for type 2 base asphalt and $88 per ton for type 1 surface asphalt." He recommended awarding Resolution 26‑R21 to Valley Asphalt Corporation, and the council approved the resolution on a 6–0 roll call vote.
Mr. Alouse also presented Resolution 26‑R22 to authorize a contract with Creative Countertops to renovate the kitchen at Fire Station 2. "The project is fully funded within the $50,000 budget in the 2026 CIP," he said, and reported the low bid as $45,657.67. The council approved the contract authorization unanimously.
The council adopted Resolution 26‑R23 to amend the city's personnel policies and procedures manual. The proposed changes, Mr. Alouse said, clarified leave practices, travel and reimbursement, documentation requirements and position titles; the resolution passed 6–0.
In a separate emergency ordinance (26‑05), the finance department requested supplemental appropriations across several funds. The ordinance includes modest donations and grant‑funded line items (for example, donated smoke and CO alarms and training reimbursements) and larger capital appropriations tied to a planned public works facility: $5,400,000 each in the street, water and sewer funds and $1,800,000 from the stormwater fund, according to the finance presentation. Council opened a public hearing, heard no public comment, and approved the ordinance as an emergency by a 6–0 vote.
Council also approved Emergency Ordinance 26‑06 to reduce and re‑certify an assessment related to a weed‑cutting charge for parcel B02 00104 0036 (222 West National Road); the council approved the emergency ordinance 6–0 after closing a public hearing with no speakers.
A boards and commissions appointment was approved: Harry Herps was appointed as an alternate member of the Property Maintenance Board. Vice Mayor Folic moved the appointment; Council Member Hathaway seconded. The recorded vote was five "yes" votes with the mayor recorded as abstaining, and the motion passed (5 yes, 1 abstain).
The council also accepted a Board of Zoning Appeals recommendation and approved variance BZA26‑002 to increase impervious surface coverage at 1622 Middlefield Court by 2.9 percent, following a 3–0 recommendation from the BZA.
The council approved the February 2026 bill listing in the amount of $4,919,269.29 and the purchase card detail of $56,870.
Council members offered several brief announcements during comments: economic development staff were congratulated for attracting a new company to Vandalia, parks and recreation secured a gym sponsorship from Abby Credit Union, and the fire department received a $15,000 grant from the Ohio Fire Marshal's Office.
Votes at a glance
- Appointment: Harry Herps, Property Maintenance Board alternate — mover: Vice Mayor Folic; second: Council Member Hathaway; outcome: approved (5 yes, 1 abstain). - Resolution 26‑R21: Award asphalt contract to Valley Asphalt Corporation ($82/ton type 2; $88/ton type 1) — outcome: approved 6–0. - Resolution 26‑R22: Authorize contract with Creative Countertops for Fire Station 2 kitchen — low bid $45,657.67; outcome: approved 6–0. - Resolution 26‑R23: Amend personnel policies — outcome: approved 6–0. - Emergency Ordinance 26‑05: Supplemental appropriations including bond‑funded public works facility funding ($5,400,000 per certain funds; $1,800,000 stormwater) — outcome: approved 6–0. - Emergency Ordinance 26‑06: Reduce assessment for 222 West National Road — outcome: approved 6–0. - Variance BZA26‑002 (1622 Middlefield Court, impervious coverage +2.9%) — outcome: approved 6–0.
The council adjourned at the end of the regularly scheduled meeting; no additional public hearings were held that produced public testimony.
