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Board approves pre‑approved architecture and survey firms for Measure SOS; PTAs ask for clearer bond prioritization
Summary
The board approved four architectural and five land/topographic firms for Measure SOS work and discussed community concern over how projects were prioritized. Board members promised to share additional PTA feedback and to host town halls to clarify the phase‑one project list.
The board approved staff recommendations to establish lists of pre‑approved firms to support Measure SOS projects. Procurement described an RFQ process: for architectural services 22 firms were invited and 18 responded; the evaluation committee interviewed seven and recommended four firms for two‑year contracts with optional extensions (board vote passed 5‑0). For land/topographic services staff solicited 28 firms, received seven responses and recommended five firms for pre‑approval (vote passed 5‑0). Staff explained that land/topographic vendors typically provide technical surveys and boundary/ADA data needed for project design.
During and after the contract votes multiple PTA groups and board members raised concerns about clarity of the bond prioritization process and requested clearer, less technical communications about what projects mean at the site level (for example: bathroom upgrades, HVAC, classroom repairs). Several board members said staff collected PTA feedback into a central spreadsheet and will present a refined project list at the May meeting and at two upcoming Measure SOS town halls.
Why it matters: Approving pre‑qualified professional firms clears an administrative step necessary for design and construction, while community confidence in bond prioritization affects voter trust and ongoing support for phased projects. Board members recommended additional outreach (PTA meetings, HOA notices, town halls) and a continuing process to refine project sequencing.
Next steps: Staff to bring refined phase‑one project lists to the May meeting and continue community engagement; once specific project scopes are selected, staff will return with individual contracts for board approval and will include cost‑control provisions in those contracts.
