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Chair moves to raise graduation banner surcharge; meeting approves event budget
Summary
At the March 16 meeting the chair reported council authorization for a $20 surcharge on graduation banners, members approved the increase and passed the event budget after reviewing invoices that show 60 banners costing $9,148.50; the committee set a $185 listing price and estimated roughly $1,300 net revenue.
At its March 16 meeting, the committee voted to raise the surcharge authorized for graduation banners and approved the event budget after discussing vendor invoices and sponsorships.
The chair said the council had authorized up to a $20 surcharge this year and called for a motion; one member moved, Jackie seconded, and members voted verbally in favor. The committee then agreed to list each banner at $185 on the event site so parents could purchase them.
Committee members reviewed the vendor subtotal for 60 banners at $64.50 each, which the chair read as $9,148.50. Using the $185 listing price the committee estimated gross revenue near $11,100 and discussed a projected net of approximately $1,300, though members noted the estimate could change depending on delivery or processing fees and an outstanding sponsor commitment.
The budget conversation also covered other line items: an estimated $150 for a balloon arch, awards (approximately $400–$500 for trophies), tablecloth rentals at $240 for 16 linens, and various Amazon purchases for napkins and centerpieces. Members agreed to rent and dry-clean tablecloths for about $200 and to confirm outstanding invoices before final payment.
The chair called for a motion to approve the budget; the motion was made, seconded and passed by verbal vote. The committee instructed staff to post the banner listing at the agreed price and to follow up on pending sponsor payments and any final invoice updates.
Next steps: staff will post the $185 banner listing to the site, confirm final delivery and processing fees with vendors, and reconcile any remaining sponsor contributions before expenditures are finalized.
