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Committee to resolve membership roster and clarify virtual-quorum rules before next meeting
Summary
Members discussed removing a defunct organization from the roster, selecting a new chair and vice chair, and asked staff to confirm with the city secretary whether virtual attendance counts toward quorum or voting; they scheduled the next meeting for April 22 to avoid conflicts.
Committee members raised governance items including a question about a rostered organization that may no longer exist, the selection of a new chair and vice chair, and whether virtual attendance counts toward quorum and voting rights.
Members said the organization previously represented by "Jason" or "Noa" appears to have dissolved; one member proposed removing the seat from the roster if the organization cannot reappoint a representative. The group agreed to review that roster item and to take action if needed.
The chair noted the current chair’s term is ending and members discussed bringing a motion at the next meeting to select a new chair and vice chair. Members also debated whether remote attendance should count toward quorum and whether remote votes should be permitted; several members asked staff to check with the city secretary for standardized guidance and any bylaw amendments.
The committee agreed to meet on April 22 to avoid conflicts with national conferences and customs brokers events. Staff committed to follow up with the city secretary and to distribute clarifying materials on bylaws and quorum rules before the next meeting.
