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Board raises operational concern after auditors cancel local charge accounts
Summary
Board members said auditors cancelled routine store charge accounts (Tractor Supply, John Deere, Home Depot), forcing staff to rely on a single county Visa card and causing at least one failed tax-exempt purchase; members discussed logistics for a second card or keeping a card at the office.
Perry County parks board members raised an administrative concern after auditors canceled several vendor charge accounts the parks department had previously used, creating disruptions for staff who make tax‑exempt purchases.
Members said the canceled accounts (named in discussion as Tractor Supply, the John Deere account and Home Depot) were replaced with a county Visa card and a new account number assigned by auditors. Board members said the change has caused logistical problems: staff and at least one member reported being unable to complete a tax‑exempt purchase at a nearby store and a member described traveling to purchase supplies but leaving empty‑handed when the store could not process the county’s tax exemption.
The discussion covered possible short-term fixes: keeping the Visa card at the office for use by staff, issuing a second card or retaining a local charge account for tax‑exempt purchases. Members asked the auditor’s office to clarify account setup and procedures to reduce future disruption.
Next steps: the board asked staff to follow up with the auditor’s office to determine whether a second card is possible or whether alternate procedures can restore local tax‑exempt purchasing capability. No formal policy change was adopted at the meeting.
