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Madison County finance staff weigh alternatives to UKG for nursing-home payroll and debate moving to biweekly pay
Summary
Finance staff reported persistent integration problems with UKG for nursing-home payroll and proposed piloting Black Mountain’s electronic timesheets; commissioners also discussed switching the county to biweekly payroll but the sheriff’s office raised scheduling and collective-bargaining complexities that could require separate payroll runs or contract changes.
County finance staff told commissioners they continue to face issues with the UKG payroll integration for nursing-home coding and that one payroll code did not export correctly to the county accounting system. Staff proposed testing Black Mountain’s electronic timesheet module (estimated $2,500 implementation) because it can match county accounting codes and simplify payroll entry, particularly for departments that do not use clock-in hardware.
Staff suggested the county could keep UKG for the nursing home while using Black Mountain for other departments, but cautioned the county might not recover past UKG fees if the contract is abandoned. Commissioners asked for a detailed implementation plan that addresses training, user accounts and the needs of field crews.
Finance also proposed switching county pay from semi-monthly to biweekly to simplify overtime tracking and provide more consistent pay dates. The sheriff’s office warned that patrol and dispatch personnel begin work on differing weekdays and that collective-bargaining agreements and the Department of Labor’s work-week definitions could require separate payroll cycles for different groups unless a unified schedule is negotiated. County counsel and staff said the change would need review of CBAs and DLI guidance and that the payroll timing and reporting impacts would need to be resolved before a countywide change.
No final decision was made. Staff will gather additional information from vendors, provide a written rollout plan for any Black Mountain pilot, and consult DLI and collective-bargaining representatives on the feasibility and legal requirements for moving to biweekly payroll.
