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Council reviews third change order on Green Belt Landing project amid procurement questions
Summary
Council examined a $32,774 change order for the Green Belt Landing project and discussed whether repeat change orders indicate underestimated bids or design oversights; staff cited discontinued manufacturer parts, code-driven design changes and unmarked underground utilities as primary causes and said change-order spending remains within budgeted allowances.
Clive — Council members discussed a $32,774.98 change order for the Green Belt Landing contract and asked staff to improve procurement and design oversight after three change orders on the project.
A council member raised concerns about a pattern of change orders totaling more than $50,000 across three amendments and asked whether the current vendor had submitted an unrealistically low bid that later required add‑on charges. Staff described the key drivers of change orders: a fireplace unit originally specified by the design team was discontinued by the manufacturer and required a substitute; building‑code changes required hood and cooktop revisions in the special‑events building; and several unmarked underground utilities discovered during parking-lot work required relocation and deeper burial of lines.
Staff reported the project had expended about a third of total contract dollars and a similar share of the change‑order contingency so far and said they did not anticipate many more change orders for the creek‑related work. Councilmembers urged staff to push designers and contractors for clearer pre‑award checks on parts availability and to hold designers accountable where feasible.
Outcome: Council approved item six (consent) after discussion and a subsequent motion; the vote on the specific change order proceeded as part of the consent process and passed 5–0.
