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Jennings County approves minute-by-minute timekeeping in principle, asks for written handbook changes
Summary
The board voted in favor of changing leave and timekeeping rules to minute-by-minute accrual use but instructed staff to produce written handbook revisions for formal adoption at a later meeting.
The Jennings County Board of Commissioners voted in favor of changing county timekeeping to a minute-by-minute model and to allow employees to use earned accruals in minute increments, but commissioners requested that any handbook changes be provided in writing and reviewed by staff (Alex) before a final vote.
Staff member (S5) presented requested revisions to handbook policies 303, 307 and 315, asking that the policies remove an obsolete system name and allow minute-by-minute use of vacation, sick and personal time so employees with short appointments would not need to take large minimum blocks of leave. S5 said department heads were overwhelmingly supportive of minute-by-minute tracking, but other commissioners raised payroll and comp-time complexity concerns.
Chair (S3) moved to change the handbook/timekeeping to minute-by-minute; Committee member (S2) seconded and the motion passed by unanimous voice vote. Several commissioners and staff emphasized process requirements: Committee member (S1) stated that handbook policy changes need to be in writing before being adopted in a meeting and recommended Alex review the written draft; the board agreed to return the written policy for a recorded vote if Alex signs off.
The board discussed potential payroll complications (rounding and comp-time interactions) and agreed to pilot or evaluate minute-by-minute tracking to ensure it “works for everybody.” The commissioners directed staff to draft the written handbook changes and to bring them back for a formal vote once reviewed.
The board’s vote at the meeting was recorded as approval in principle; formal adoption of handbook text is pending staff’s written revision and procedural review.
