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Commissioners seek clarity on who may sign county fund documents after procedural dispute
Summary
Board members questioned whether past practice allowing a single commissioner signature for funds remains valid; staff will search for a prior resolution and review contracting language to determine whether two signatures or an administrator signature are required going forward.
Commissioners debated whether a prior resolution or contract language permits a single commissioner signature on certain fund documents (funds 117 and 164 were cited, associated with public health). McKenzie Smith, Clerk of the Board, asked whether the board wished to continue the practice of requiring a single signature or to require two commissioner signatures or an administrator signature.
Commissioners said they could not find an express resolution granting one‑person signatory authority and discussed how past contracts often specified when a chair or a specific commissioner could sign on the county’s behalf. One commissioner requested that staff search earlier resolutions and contract documents to determine whether a blanket signatory delegation exists in ordinance, resolution, or prior contracting language.
The board tabled further action and requested staff bring a recommendation and documentation to a future meeting.
