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Board approves $618,346.59 in March bills; treasurer flags rising HVAC repair costs
Summary
The Pendleton County Schools board voted to pay $618,346.59 in March bills after a treasury report that left the district with about $2.52 million in cash; staff told the board nearly $20,000 in HVAC repairs were billed this month and warned cumulative HVAC repair costs could approach $100,000 this fiscal year.
The Pendleton County Schools board approved payment of $618,346.59 in bills for March after the treasurer presented the March 31 cash position and discussed notable expenditures.
Finance presenter Mr. Malry summarized the month: receipts exceeded disbursements, interest income strengthened slightly, and the district's cash position was reported at roughly $2.52 million, about $370,000 ahead of the same point last year. "As a means of comparison, we ended June 30 last year on a fiscal year basis about...1.8 million to the good. I think we'll be around $2 million to the good by the end of this year," the presenter said when describing projections and cautioned that the position depends on timing of receipts and payments.
Board discussion focused on line-item highlights: $29,511 in state "Tools for Schools" grant spending for technology, about $12,599 in legal fees for the month, and almost $20,000 in HVAC repairs this billing cycle. The presenter said two of the larger HVAC repairs were at the high school, and that warranties often covered parts while labor and refrigerant-handling costs drove bills. "For the past three or four months I've been outlining some of the repair bills and so this month alone is almost $20,000 in HVAC repair...by the end of the fiscal year, I would say between some of the local HVAC companies and maybe even a couple a little further away, we may spend close to $100,000 on HVAC repair," he told the board.
Board members asked for further breakdowns by parts and labor and asked staff to return with invoice detail. The motion to pay the bills was made, seconded and carried on a voice vote; no roll-call tallies were recorded in the meeting transcript.
The treasurer also reviewed payroll and net bills for the month and reiterated that some repair costs are partially reimbursable through state operations and maintenance formulas (approximate statewide per-square-foot calculations), but not fully covered.
Next steps: staff will provide a parts-versus-labor invoice breakdown at a future meeting and continue monitoring the budget for the coming fiscal year, when state funding calculations remain uncertain.
