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Augusta council approves JEO contract to migrate city GIS data to ArcGIS (not to exceed $12,880)
Summary
Council approved a JEO contract not to exceed $12,880 to migrate the city’s GIS data from a proprietary SAM platform to ArcGIS, with staff and the city engineer to maintain and update maps going forward; annual licensing costs will follow and staff recommended prorating migration costs across utilities.
The Augusta City Council voted April 6 to authorize an agreement with the city engineer (JEO) to migrate the city’s geographic information system (GIS) data from a proprietary SAM platform to the ArcGIS (Esri) platform, with a migration cost not to exceed $12,880.
Staff said the migration would transfer existing GPS‑located utility and parcel mapping into ArcGIS file formats and enable JEO to be the primary steward of the system so maps and layers can be maintained consistently despite local staff turnover. Staff noted ArcGIS provides greater functionality than the current platform, including more interoperable layers, dashboards, public facing mapping and the ability to integrate permitting, code enforcement and infrastructure inspection workflows.
Staff recommended spreading the one‑time migration cost across the water, wastewater and electric utilities to reduce general fund impact. The council discussed annual licensing and user fees (initial recommended licenses were presented by JEO), and staff said license counts and annual costs will vary depending on how many staff need access. The migration contract covers the one‑time setup; the city will incur ongoing subscription or licensing fees thereafter.
Questions from council focused on possible partnerships with Butler County (to host or manage the system) and data privacy: staff said county property tax records are separate from the city’s utility layers and county capacity to perform the city’s desired strategic GIS work is uncertain. Staff also explained that certain utility layers should remain available only to authorized users behind login credentials.
Outcome: council moved, seconded and carried the motion to approve the JEO migration agreement with the not‑to‑exceed amount. The transcript records that at least one councilmember voiced opposition during the voice vote; no roll‑call tally was recorded on the transcript for that motion.
What’s next: staff will execute the migration contract, purchase necessary ArcGIS licenses for staff and JEO, and establish a maintenance workflow with the city engineer to keep mapping current and support future mapping integrations (permitting, code enforcement, inspections).
