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Chilton County sets April 20 transfer date and outlines detailed move plan for new courthouse
Summary
Commissioner Childers presented a timeline to transfer property and operations to the new Chilton County courthouse, beginning with a property transfer April 20, phased moves of records April 21, AV installs May 18 and a reopening of operations the week of June 2; staff and security plans were assigned and several logistical questions remain to be resolved.
Commissioner Childers outlined a firming schedule for moving county operations into the new Chilton County courthouse, saying property will transfer to the county on April 20 and that departments can begin moving long-term storage items on April 21.
"Property is going to transfer to us on April 20," Commissioner Childers said, and he described a sequence of installations and deliveries that must occur before the county fully reopens operations in the new building.
Childers told the commission that court-related audiovisual and attorney-table equipment installs begin May 18 and will take about two weeks, with final furniture deliveries expected the week of May 22–23. He said the architect will not sign off on furniture until AV and other equipment are properly installed, and that the circuit court will hold off accepting new cases until the system is ready.
The schedule calls for a Memorial Day ceremony at the new courthouse on May 25, a temporary shutdown of operations at the old courthouse the week of May 26, recognition of the state holiday June 1, and a planned restart of operations at the new courthouse on June 2.
Childers described operational and security arrangements: Ms. Sylvia (staff member) was assigned to oversee vendor access and on-site coordination, while two staff members (Gerald Mims and Frank Davis) were designated to occupy offices at the new location to manage security rounds and access control.
Commissioners and staff also discussed practical moving logistics: which doors and docks vendors will use for offloading, the need for dumpsters while vendors remove packing materials, and rental options for box trucks. Childers said many items that are not used regularly will be boxed and moved to climate-controlled storage within the new building, and that departments will stage items in the hall for elevator transfer once shelves and furniture are installed.
The commission was told the county will rent a 26-foot box truck for a month if it proves cheaper than short-term rentals, and staff said they have requested quotes and will continue to seek the best price.
Why this matters: The timeline establishes concrete dates for facility handoff, technology commissioning, and public operations. Several dependent tasks remain, including final vendor signoffs, an outstanding utility issue at Axle Lane and completion of a survey at the Event Center property. Commissioners said formal resolutions to confirm these dates and to authorize certain contracts will be presented at the next meeting.
Next steps: Commissioners will consider the resolutions Childers said he would present at the next meeting to firm up the move dates and any procurement required for dumpsters, rentals or additional janitorial services.
