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Corrales council hears demo of AI tool to speed public records; clerk flags rising IPRA workload
Summary
An AI-backed records tool was demonstrated to Corrales council aiming to speed IPRA responses by auto-classifying and tagging documents; village staff noted 55 requests year-to-date and stressed the need for human oversight and secure, locally hosted systems to avoid data-residency risks.
A software demonstration at the Corrales Village Council meeting showcased an artificial intelligence tool designed to assist municipal clerks with public-records (IPRA) requests by rapidly classifying and retrieving relevant documents.
Zeke Chavis, CEO and co-founder of Government Records AI, demonstrated a dashboard that uploads documents, scores relevancy, and assigns tags to speed searches. He said the technology can process large unstructured sets — including emails and video — and produce a searchable central project for clerks. “We can chew through all of that data,” he said, describing automated relevancy scoring and a human-in-the-loop approach for redaction.
Melanie and village staff told the council the village has seen IPRA request volumes increase sharply: 55 requests so far this year and hundreds of staff hours spent redacting bodycam footage. The municipal clerk referenced a Municipal League report showing municipalities increasingly burdened by requests and noted a pending bill by Rep. Christine Chandler that would allow charging commercial requesters for very long requests.
Councilors asked about security, data residency, cost and liability. Zeke said the company prefers locally hosted models so raw data need not be transmitted to third-party services, and he emphasized audit logs and human review to reduce the risk of erroneous disclosures. He said the company is in early pilot negotiations and that automated redaction was on the roadmap but that a human reviewer would remain in the loop for sensitive records.
Councilors also discussed the potential for a statewide clearinghouse and whether the Municipal League could broker access. No contract decision was made; Zeke and village staff will continue conversations about pilot scope, hosting and budget implications.
