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Brookings adopts plan to address audit finding; approves intergovernmental agreement with urban renewal agency
Summary
The council adopted Resolution 26‑R1288 to respond to a 2024–25 audit finding about an undocumented $50,000 management fee paid by the Brookings Urban Renewal Agency and authorized the city manager to execute an intergovernmental agreement that documents the fee and requires annual review.
The Brookings City Council adopted Resolution 26‑R1288 April 13, approving a plan of action to address a fiscal‑year 2024–25 audit finding that the $50,000 annual management fee paid by the Brookings Urban Renewal Agency to the city lacked a documented methodology.
City staff told council auditors found no formal method explaining the fee. Staff said they reconstructed time and cost data using a staff survey and a weighted‑salary calculation and filed a plan of action with the Oregon Secretary of State as required by statute. The proposed intergovernmental agreement formalizes the $50,000 annual fee, includes a requirement for an annual review of costs and workload, and allows adjustment if workload increases.
"We reviewed time spent and salary weightings and the auditor accepted our method as sufficient backup," city staff said during the presentation. Council discussion emphasized transparency for taxpayers because urban renewal diverts tax increment from other taxing entities.
Councilors moved to adopt the resolution and later moved to authorize the city manager to execute the intergovernmental agreement with the Brookings Urban Renewal Agency for administrative, financial and project support services. Both measures passed on unanimous roll‑call votes (votes recorded individually during the meeting).
The IGA establishes the compensation methodology and a review process intended to prevent future audit findings and improve transparency. Councilors said staff will continue to document time and, if needed, adjust the fee annually.
Votes at a glance
• Consent calendar: approved (motion carried unanimously). • Motion to authorize mayor to sign ODOT opposition letter for Warf Street crosswalk: approved 5–0 (see separate item). • Resolution 26‑R1288 (plan of action for FY 2024–25 audit finding): adopted unanimously. • Authorization for city manager to execute IGA with Brookings Urban Renewal Agency: approved unanimously.
The council did not specify an implementation timeline beyond an annual review requirement included in the IGA.
