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Marshalltown board approves most Miller Middle School trade contracts, authorizes rebid of two packages and advances bond financing
Summary
The Marshalltown board voted to award the bulk of trade contracts for the Miller Middle School project, keep alternates open for 60 days and authorize rebidding of subgrade waterproofing and theater equipment; the board also approved a short-term $3.625 million bond sale and steps toward longer-term financing.
The Marshalltown Community School District board approved recommendations to award the majority of trade contracts for the Miller Middle School renovation and authorized the rebid of two packages it said lacked reliable bids.
Board members were told the project received 66 bids across 25 packages and — excluding two packages that will be rebid — staff recommended awarding low, responsible bidders and keeping alternates open for 60 days so the district can decide which optional elements to include once remaining bids arrive. The board voted to adopt the resolution and contract amendment to award those contracts and to authorize Boyd Jones to rebid the subgrade waterproofing and theater-equipment packages; the motion passed, recorded as 5-0 with one member temporarily out of the room.
District staff said the bid results put the project roughly 1% under the previously discussed budget target, leaving a small owner contingency and general change allowance to cover unforeseen conditions as construction begins. Staff recommended awarding an alternate to expand west-side parking (alternate #5) to maximize available stalls; alternates will remain open for 60 days to allow a final selection during the April board meeting after two remaining rebids conclude.
On the rebids, staff said the subgrade waterproofing package may be restructured for broader trade coverage and that a few bidders failed to comply with bid-day delivery requirements for the theater package. The board asked about local participation; staff reported several Marshalltown-based firms bid or have local personnel running awarded work, while some smaller firms assessed the full project scope as too large.
Separately, during the same meeting the board approved related procedural steps for the project including a short-term financing transaction and additional bond issuances (see separate action on financing). Staff and the district’s construction advisor said the recommended contracts reflect the low, responsible bidders and that pre-construction scope reviews had been completed.
The project summary, bid awards and the authorization to rebid the two packages were recorded in the board’s resolution and contract amendment voted at the meeting. The district plans to return to the board with final recommendations for any alternates after the rebid responses are received and reviewed in March and April.
