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Council reviews storage of older resolutions and options to digitize bound records
Summary
Council members asked how long-standing resolutions are stored and whether fragile bound books should be digitized; the city administrator said active policy resolutions were reviewed back to about 1980, copies are digital from about 1981 onward, and older books remain in a secured room for supervised public viewing.
The council discussed how the city stores and provides public access to passed resolutions and whether older bound volumes ought to be digitized.
A council member asked where sealed city resolutions are kept and how members of the public can view them. The city administrator said official resolutions are physically stored in a secured room and that staff also maintain a bound book of older resolutions in the library conference room that can be viewed under supervision. More recent resolutions are available digitally and…
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