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Board approves Tyler implementation and temporary project manager to modernize finance and HR systems
Summary
After discussing prior pilot efforts and implementation risks, the board unanimously approved moving forward with Tyler Munis for district finance/HR modernization and authorized funding for an 18‑month on‑site project manager to reduce external billable hours and staff burden.
The Craven County Board unanimously approved a plan to implement Tyler Munis for the district’s finance and human‑resources systems and to fund a temporary on‑site project manager for the implementation.
Finance staff explained that the district’s current AS/400 system and expiring HRMS require modernization before the AS/400 sunset in June 2028. The estimated one‑time implementation costs were presented at $437,500; the North Carolina Department of Public Instruction (DPI) will provide a one‑time implementation grant of $218,750 to offset that cost. Staff proposed an 18‑month temporary project manager to reduce the need for extended Tyler staff billable hours and to lessen the workload imposed on district finance and HR staff during conversion.
Board members discussed the district’s prior experience as a Tyler pilot district and concerns about earlier implementation problems. A board member asked whether the district intends to rely on Tyler project managers or to host a district project manager; staff said an on‑site district project manager should reduce vendor billable hours and improve outcomes. The board also discussed the project manager’s fully loaded cost and schedule; staff said they expect the total implementation cost to come in below the estimate and any unspent funds would roll into the next fiscal year.
After discussion, the board voted to approve the Tyler contract and the project management funding; the motion passed unanimously. Staff said they will circulate the DPI master service agreement and provide further implementation details to the board.
The decision sets in motion a multi‑phase implementation effort that staff characterized as resource intensive but necessary before legacy systems sunset.
