Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Finance Erp topic
No spam. Unsubscribe anytime.
City staff pitches $1.8M–$4M savings by consolidating 24 payment systems
Summary
City staff recommended contracting with Can‑Am/Catalyst to consolidate about two dozen point‑of‑sale systems citywide, saying upfront costs can be offset by annual savings projected between $1.8 million and $4 million and improved security and efficiency.
City staff presented a proposal to consolidate the city’s disparate point‑of‑sale systems into a single Can‑Am/Catalyst platform, saying the move could save the city between $1.8 million and $4 million annually.
Andrew (staff) told commissioners the review found roughly 24 different POS systems in use across city departments and that consolidating them under Can‑Am would reduce duplicate fees, improve security and cut staff time spent on manual reconciliation. The initial contract quote was described in the agenda; staff said they negotiated reductions to lower the upfront cost.
Commissioners and staff discussed the contract’s projected savings and implementation process. One commissioner asked how much would be saved annually; staff said a conservative initial quote showed $90,000 in hard savings and reiterated the broader savings estimate would become concrete once the software rollout allowed staff to compare systems directly. Staff also emphasized security and fraud‑reduction benefits from modernizing older systems.
Staff framed the consolidation as part of the city’s broader ERP work to streamline contracts and operations, saying that centralizing payment systems will reduce disparate contract terms and lower long‑term vendor costs. The commission asked for continued updates as implementation and concrete annual savings are confirmed.
The commission did not take a formal vote on the contract during the discussion captured in the transcript; staff said further procurement steps and contract details are included in the agenda packet.
The agenda materials list estimated upfront and negotiated costs; final contract terms and a vendor award will appear in subsequent procurement documents and meeting records.
