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Rolling Hills Estates awards $29,373 emergency contract to Pierce Concrete and Masonry for city hall water‑main reroute
Summary
Council adopted resolution 1405 to award an emergency construction contract to Pierce Concrete and Masonry for rerouting and repairing the city hall water‑service main, not to exceed $29,373. Staff cited repeated leaks and prevailing‑wage requirements as reasons for an emergency award.
The Rolling Hills Estates City Council voted to award an emergency construction contract to Pierce Concrete and Masonry to reroute and replace the city hall water‑service main, approving resolution 1405 and authorizing work not to exceed $29,373.
Staff explained the city had suffered multiple leaks over the past three years, with repair bills approaching $50,000 in cumulative costs for pinhole leaks. The recommendation described constraints caused by the age and depth of the existing pipes (often 6–10 feet below asphalt), the excavation complexity and the need to comply with prevailing‑wage rules and Department of Industrial Relations contractor registration when the estimate exceeds the prevailing threshold. Staff solicited five estimates and recommended the lowest responsive bidder; staff also said retaining Bennett (the city's landscape vendor) to perform some trenching within landscaped areas reduced one bidder's estimate by as much as $14,000.
During the public Q&A, residents asked whether the adjacent property (Next Door) would face the same problems and whether Bennett's work added additional cost (staff said Bennett's portion would be charged separately and the city maintains reserves to cover unexpected project costs). A motion to award the emergency contract was made, seconded and approved with no recorded opposition; the council also adopted resolution 1405 as part of the action.
Why it matters: The repair addresses recurring leaks that have driven repeated maintenance costs and aims to replace a problematic service route with a deeper, more conventional alignment to reduce future excavation and repair incidents. The emergency award process was used because the work is time‑sensitive and would not follow a standard bidding timeline.
Next steps: Staff will issue the contract and coordinate trenching and repair; additional budget adjustments may follow if the Bennett trenching work is invoiced separately.
