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Committee plans pre‑town‑meeting office hours, coordinates with school staff
Summary
The communications subcommittee agreed to public office hours during the final week before town meeting, coordinate sessions with staff members Mike and John, ensure postings avoid inadvertent quorum and add an April 30 agenda item to authorize outreach.
The communications subcommittee discussed scheduling limited, well‑publicized office hours in the final week before town meeting so residents could ask questions about the budget and override options.
The presenter proposed coordinating at least one or two hour‑long sessions with staff members "Mike" and "John" and suggested staggering sessions so both staff and committee members can participate. Committee members emphasized the need to post any sessions properly to avoid creating a quorum and agreed to add an agenda item for the April 30 meeting to authorize the outreach approach.
One member offered a low‑key option for outreach: sitting informally at a public location such as a Dunkin' Donuts for a couple of hours so residents could stop by with questions. The committee agreed that conducting a mix of staff‑accompanied office hours and informal public drop‑ins could increase access, and that exact times and formats would be confirmed after consulting John and Mike.
Next steps: the presenter will reach out to John, Mike, Al and Kate to confirm availability; the committee will place an item on the April 30 agenda to consider authorizing pre‑town‑meeting office hours and will ensure postings comply with quorum and public‑meeting rules.
