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Board approves RFP for on‑call A/E and consulting services after procedural revisions requested
Summary
Trustees approved an RFP to establish on‑call architectural, engineering and landscape consulting services but asked staff to incorporate redlines, clarify conflict‑of‑interest and scoring language, and to promote broader outreach to small and minority‑owned firms.
The Board approved a request for proposals (RFP) to create an on‑call pool of architectural, surveying, engineering and landscape services for Village projects.
Administration said the current on‑call contract had ended and the RFP is required by procurement rules. Trustees debated specific RFP provisions: the proposal period length, point allocations for proposed approach versus current volume of work, professional liability limits, and conflict‑of‑interest declarations. Trustee Radnovich asked for clearer terms to limit very large single task orders and encouraged steps to spread work among firms. Several trustees urged staff to add outreach steps to encourage small, women‑ and minority‑owned firms to apply.
After extended discussion, trustees approved the RFP on a roll call vote and asked staff to incorporate edits and to circulate the redline to trustees before release.
Quote: "I would like to see another round of this next month before we release the RFP," Trustee Radnovich said; nevertheless the RFP was approved with instructions to update it.
What happens next: Staff will incorporate trustees' redlines and outreach plans; the RFP will be released according to state procurement rules and subsequent submissions will be evaluated by a selection committee.
