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Parks commission approves regional facilities study RFP with $30,000 cap
Summary
The Dayton Parks Commission voted to issue an RFP for a regional parks and sports-facilities study covering facilities used by Dayton residents and nearby cities, approving a not-to-exceed budget of $30,000 to inform long-range (2030–2050) planning.
The Dayton Parks Commission voted to release a request for proposals for a regional parks and sports-facilities study with a not-to-exceed budget of $30,000.
Commissioner John introduced the proposal, saying the study would inventory facilities used by Dayton residents (including nearby Champlin, Maple Grove and Rogers facilities), assess current utilization and recommend what fields and facilities the city should plan for as it grows. “This is the 2030, 2040, 2050, 2060 plan,” John said, arguing the analysis would provide a durable foundation for future commissions.
The study’s scope would include an inventory of what athletic associations use, historical scheduling data where available, and thresholds that justify building new facilities. John said consultants would be asked for data covering the last three years where possible, with a preference for longer historical records if available.
Supporters said paying for an outside study now could avoid far larger expenditures later. One commissioner urged that spending “$10,000 to $30,000” on reliable data could prevent chasing unrealistic $20 million–plus projects without evidence. Opponents cautioned about cost and the risk of spending funds on a study that could exceed expectations.
Staff said the likely funding source would be fund 404 (park development/dedication fees) and that the RFP would ask consultants to provide a budget with their proposals. To limit cost exposure, the commission set a not-to-exceed amount of $30,000; after a motion and second, the commission voted in favor (three yes, two opposed).
Commissioners discussed how the study might treat residents who use facilities outside city limits and whether associations track participant addresses. John acknowledged the challenge but said even imperfect data would be valuable to guide long-term decisions about fields, indoor facilities and partnerships with neighboring jurisdictions.
The commission asked staff to proceed with an RFP that would solicit consultant proposals and budgets, with the explicit not-to-exceed cap of $30,000.
The vote concluded the discussion; the commission moved on to scheduling and other agenda items.
