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HR Committee moves two support‑staff job descriptions to full board, debates posting and FOIA training
Summary
The HR Committee agreed to advance executive-assistant-to-the-superintendent and communications coordinator job descriptions to the full board and to post them after April 30, while debating whether the additional FTE requires separate board approval and what level of FOIA/OMA training the executive assistant should receive.
The HR Committee of the Hinsdale Township High School District 86 Board of Education voted on April 15 to forward two updated job descriptions — executive assistant to the superintendent and communications coordinator — to the full board and to post the positions online after April 30.
Committee members discussed whether the two support roles constitute cabinet-level positions; the committee concluded the roles are not cabinet level and will report directly to the superintendent. Members debated whether the net addition of one FTE in the athletics recommendations requires explicit board approval or whether administration may proceed with recruitment while reporting the allocation and funding to the board. The committee's direction was to report the updated support staff positions and FTE adjustments to the full board while permitting administration to proceed with posting and recruitment.
During the public meeting a committee member raised questions about FOIA (Freedom of Information Act) and OMA (Open Meetings Act) training expectations for the proposed executive-assistant position. The committee clarified that the intent is not to make the executive assistant the district's FOIA officer or OMA designee but to ensure the employee has a working familiarity with FOIA/OMA boundaries; the meeting noted the state provides online training through ISBE and the Attorney General's office and identified lower-level training recommended for general staff and a higher-level training required for designated FOIA or OMA officers.
The committee adjourned to closed session at 8:10 a.m. under the personnel exception (5 ILCS 122) to discuss appointment, employment or performance of specific individuals; roll call votes for the motion to enter closed session were recorded with committee members voting aye. The committee returned to open session at 8:28 a.m., confirmed next steps for posting and reporting, and adjourned at 8:32 a.m.
Next steps: the two job descriptions and the Athletics & Activities Framework will be reported to the full board; administration may proceed with posting and recruitment while the full board will be informed of the FTE change and asked to approve hires as part of standard practice.
