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Board reviews updates to policies 626 and 626.1 to meet federal program rules
Summary
Mr. Lyons told the board proposed revisions to policies 626 and 626.1 update the district to federal requirements — raising the single-audit threshold to $1,000,000, adding cybersecurity and internal control language, clarifying travel charged to awards must be award-related, and adding whistleblower protections. The policies will go through committee, then first and second readings.
The board reviewed recommended updates to policy 626 and policy 626.1 intended to align district procedures with recent PSBA Policy Service guidance and federal program compliance requirements.
Mr. Lyons told the board the revisions incorporate an increased single-audit threshold (changed from $750,000 to $1,000,000), add internal-control and cybersecurity expectations for protecting personal information, and insert whistleblower protections consistent with federal rules. He also said policy 626 clarifies that travel expenses charged to federal awards must be directly related to administration of that award (for example, federal grant compliance training or conferences directly tied to award administration), not general conferences.
Board members asked about the policy process. Mr. Lyons said the district will route the updates through the regular policy cycle: committee review in two weeks, a first reading at the legislative meeting later this month, and a second reading and vote at the subsequent legislative meeting if adopted.
No vote on adoption occurred at this session; board members confirmed that two readings are required for adoption under the district’s policy process.
