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Board weighs custodial bids and $530k turf/track project funding options
Summary
Board members reviewed janitorial proposals (noting quality concerns and bid ranges in the high hundreds of thousands) and discussed a proposed turf/track replacement estimated roughly $530,000–$540,000 with a potential 50% matching grant; board directed staff to place contract approvals and funding recommendations on a future agenda.
Board members spent portion of the meeting discussing major upcoming facilities expenses: custodial contract bids, field and roof repairs, and a turf/track replacement.
On custodial services, staff said four companies responded to the district’s request and that bids varied; board members cited annual contract ranges discussed during the meeting in the high hundreds of thousands (board members referenced numbers “around $680,000 to $750,000”) and noted past concerns about cleaning quality. Facilities staff recommended a vendor after site visits and reference checks, and the board asked staff to share the full bid summary and recommendation ahead of the next meeting.
On athletics facilities, staff and board members discussed a planned turf and track replacement estimated at roughly $530,000–$540,000. Staff said the district has about $360,000 in a permanent improvement turf/track fund and that a grant application—if successful—would match roughly 50% of the project. Board members debated funding options (use the turf/track fund, split with the general fund, or rely partially on boosters/other partners) and talked about timing: if the project occurs in a subsequent fiscal year, the district can manage cash flows and use scheduled transfers to replenish the fund.
Staff said they will place contract approvals (custodial and turf/track vendor contract) on a future regular meeting agenda and will circulate bid documentation and the grant application details to the board in advance.
What’s next: facilities staff will circulate the custodial bid materials and the turf/track grant documentation; the board expects a formal contract and funding vote at a future meeting.
