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Rye Brook reviews camps: travel camp exceeded target, day camp fell short of cost-recovery goal
Summary
Village staff reported travel camp recovered about 106% of expenses while day camp recovered about 84%, producing an overall recovery of about 93% against a 95% target; trustees discussed seasonal staff costs, refund causes and timing for any program changes.
Village staff presented post-season financial results for Rye Brook's travel and day camps and asked the board to consider policy direction ahead of next year's program planning.
According to the presentation, the travel camp recovered roughly 106% of its expenses, while the day camp recovered about 84%, producing an overall recovery of about 93% against the board's 95% target. Attendance increased modestly for both programs: travel camp from 72 to 76 participants, and day camp from 152 to 162 participants, staff said.
Trustees raised concerns about the comparatively high seasonal staffing costs for day camp, which were cited as the main driver of the shortfall. Staff said refunds are common and typically result from injuries or prorated cancellations; they offered to provide backup detail on the specific refund line items. Trustees asked staff to examine counselor-to-camper ratios, state or health-code requirements, and whether using different transportation (school buses vs. coach buses) or adjusting trip selection could control costs.
Board members urged that any substantive changes to pricing, staffing or program structure be made well before next year's registration cycle and asked staff to circulate the survey results that had been collected from families. No formal action was taken; the board left direction to staff to analyze options and return with recommendations.
