Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the It Contracts topic
No spam. Unsubscribe anytime.
Council approves three-year Microsoft enterprise renewal after cost clarification
Summary
After initial confusion about per-unit math and a brief motion to table, the council voted to renew the city's three-year Microsoft Enterprise Agreement through Dell at $83,491 for the first year (about $270,000 over three years), with funding charged to GL account 0010-0000185346.
The Torrington City Council approved renewal of the city's three-year Microsoft Enterprise Agreement, after an explanation from the IT director clarified licensing line items that had prompted concern about the projected cost.
At the meeting a council member asked whether a $535-per-unit line and a quantity of 500 in the proposal meant the city would pay about $89,000 for one year. The council briefly considered tabling the item for further explanation, with members asking for competitive comparisons and clearer breakdowns. "That's just one year," a council member said; "it's a three-year agreement" while others pressed for more detail and comparatives from other states.
Jerry, the IT director, explained the contract structure and line items: the city licenses roughly 290 Office 365 seats and the 500 line represents 500 units of additional storage; other line items are for server licensing (Windows Server and data-center-level items). He said Microsoft increased rates and the city's licensing mix changed since the prior three-year contract. Jerry summarized the cost as $83,491 for the first year and noted the total contract would be roughly $270,000 over three years. Funding was identified as GL account 0010-0000185346.
After the explanation, the council moved, seconded and approved the renewal to be procured through Dell Marketing, Inc., under the Commonwealth of Massachusetts software contract. Several council members asked staff to prepare a summer report comparing statewide contract pricing so members could evaluate negotiating approaches ahead of the next renewal.
No contractual details beyond the high-level cost, license counts and funding account were approved at the meeting; council members asked for additional comparative analysis for future procurement decisions.
